Microsoft Office Word offers a Review Feature that allows one to Track Changes in a document. This guide shares how to use the Review Feature or Track Changes feature in Microsoft Word.
Merging and comparing documents are optional features, and you need to use it in different scenarios.
Before sending a document that will go through a review, enable the Track Changes feature. Once turned on, any reviewers’ changes will be recorded with their names. Those changes can be approved or rejected by another person.
Note: If you lose or forget your password, Microsoft won’t be able to recover it for you. Make sure to note it somewhere regarding the document.
A red horizontal line will appear next to the line or paragraph, making it easier to identify. Click on it, and all changes and comments will be visible. In addition, you can customize colors by clicking on the arrow in the right-bottom corner of the Tracking section.
Note: Even if you turn off tracking, the colored underlines and strikethrough will be visible in the document.
Assuming a document has come back to you after review, you need to find all the changes and comments. Go to Review > Tracking > Display for Review.
You also have the comments section, which can help you navigate all the comments. You can reply to comments, mark them as resolved when you have made a change, or delete them.
Once you have done this, the Review feature in an Office Word document is complete. However, we have added two more features to the guide. They can be handy in different scenarios.
Author changes will be visible in different colors. To filter by author, click Show Markup > Specific people and remove unnecessary authors.
When doing so, use the Protect feature to lock authors and set editing restrictions. It is useful when a document is available in a shared location.
That concludes our guide on using the review features to track, comment on, and compare documents in Microsoft Word. It’s a powerful tool for companies where documents are reviewed at different levels.
I hope the guide was easy to understand and follow.
When you enable Display for Review, it shows a simple and detailed markup for all the edits. In short, you see all the changes. You can choose Simple or All markup.
Once enabled for your account, Copilot can summarize the word document. This can be super helpful if you want to get a quick look without putting your head on. Once done, you can enable the review check.
Updated on April 7, 2024 Tags: Word
Ashish holds a Bachelor's in Computer Engineering and is a veteran Windows. He has been a Microsoft MVP (2008-2010) and excels in writing tutorials to improve the day-to-day experience with your devices.
